What is SchoolManage?
SchoolManage is built for educational centers — language schools, tutoring centers, IT academies, and training providers. As a cloud platform, it brings CRM, payments, schedules, payroll and online classrooms into one connected system, with multilingual interface support for international teams.
Quick Facts
- Cloud SaaS, web-based, no installation required
- Built for centers with 1 to 40+ teachers and unlimited students
- Available worldwide as a hosted service
- Multilingual interface for international teams
- Cancel anytime
Everything SchoolManage Does for Your School
SchoolManage handles the everyday operations of educational centers — from payment tracking and teacher reports to schedule validation, payroll, and over 100 automated notifications. Every module connects to every other, so a single action updates all related records across the system.
Administration & Operations
Automation of teacher control
Track each teacher’s activity in detail – lessons taught, duration, student feedback, grades and classroom notes – all in one place.
Automation of tracking completed hours per group
Get alerts when planned hours are near completion or exceeded – auto-monitored per group.
Automation of schedule control
Avoid scheduling overlaps with automatic validation for teachers, rooms and scheduled hours.
Automated notifications
Over 100 customizable notifications to keep clients, teachers and administrators always informed and save you time.
Use of templates
Save time with ready templates for contracts, pricing plans and internal communication.
Key information at a glance
Dashboards for admins, teachers and clients show only what matters most – instantly.
Finance & Payments
Automation of tracking client payments
Track what each client owes through individual orders, charging options and your own discount rules.
Cash monitoring
Track how much cash each administrator has received – real-time visibility of their current on-hand amounts.
Online payments
Clients pay your school directly by card through the system and all payments are tracked automatically.
Payroll and report generation in just seconds
Generate teacher reports in 20 sec and payroll in 12 sec – manually or automatically.
Special services for corporate clients
Separate company profiles, custom billing and full confidentiality – manage multiple employees under one centralized order.
Business expense tracking
Log every business-related expense and see it
reflected automatically in dashboards, reports and statistics – a full financial picture, not just income.
Learning & Client Experience
CRM
Customer Relationship Management – manage all students, parents and teachers’ data in one place – structured and easily accessible.
24/7 Transparency
Clients, teachers and admins have full-time access to all relevant data through personalized profiles.
Gamification
Learners earn points, ranks and positions in a leaderboard – boosting engagement through structured progress and motivation.
Problems You No Longer Have to Deal With
Every educational center deals with the same recurring problems — chasing payments, juggling Excel files, sending homework through chat apps. SchoolManage replaces these workarounds with built-in solutions.
❌ Your clients forget to pay and you have to chase them
✅ SchoolManage sends automatic reminders for overdue installments – no more awkward calls or manual follow-ups
❌ Managing your school through scattered Excel files
✅ SchoolManage centralizes everything – payments, enrollments, orders and tasks in one live dashboard
❌ Teachers fill out paper logs and forms for each lesson – hard to track and access
✅ SchoolManage digitizes all reporting – detailed info is entered once and instantly available to admins by group or client
❌ Owners do everything themselves – no clear delegation
✅ Teachers submit reports and SchoolManage calculates hours, progress and attendance automatically
❌ Homework and files are sent manually through Viber or chat apps
✅ SchoolManage stores them in personal libraries – students can access them anytime from their profiles
Real Results with SchoolManage
Numbers from real schools using SchoolManage every day.
Thanks to SchoolManage’s unique operational logic
To generate a teacher’s payroll report
1 in 4 customers expand their school within their first year on SchoolManage
Reduce the need for manual administration
Educational Centers Who Trusted Us:
SchoolManage helps them manage smarter – fast, clear and automated.
FAQ
What types of schools is SchoolManage built for?
SchoolManage is built for educational centers including language schools, tutoring centers, IT and coding academies, music and art schools, exam-preparation centers, and corporate training providers. It scales from solo teachers and micro-teams to centers with 40+ teachers, with unlimited students on every plan.
How does SchoolManage compare to using Excel or a generic CRM?
Excel manages data but not workflows — every change requires manual updating across files, with no role-based access or automation. Generic CRMs track contacts and deals but lack education-specific logic like class scheduling, group hour tracking, teacher payroll, and parent notifications. SchoolManage is purpose-built for educational operations, connecting payments, schedules, payroll, and communication in one live system.
Do I need technical skills to set up and use SchoolManage?
No technical skills are required. SchoolManage is web-based with no installation, and the SM Soft team provides setup, configuration, and step-by-step video tutorials. Onboarding includes individual training and consultations, so administrators and teachers can become productive quickly without IT support.
How long does it take to start using SchoolManage?
Setup time depends on the size of your center and how much data needs to be migrated. Small centers can be operational within days; larger centers with multiple branches or corporate clients may take longer due to data migration and team training. SchoolManage includes free migration from existing systems as part of onboarding.
Can I migrate my existing data from another system or Excel?
Yes. SchoolManage includes free migration from Excel, Google Sheets, or other school management systems as part of onboarding. The team handles the data transfer, so you don’t have to rebuild your records manually.
Is my school's data secure with SchoolManage?
SchoolManage is operated by SM Soft Ltd., an EU-based company in Bulgaria, and follows EU data protection standards. Role-based access controls ensure that owners, administrators, teachers, students, and parents see only the information relevant to their role. Data is hosted in the cloud with regular backups.
What pricing plans does SchoolManage offer?
SchoolManage offers four monthly plans from €48 to €153. Simply (€48/month) covers solo teachers and micro-teams, Great (€82/month) is for small teams, Great+ (€123/month) for growing mid-size centers, and Multiple (€153/month) for large study centers. All plans include unlimited students, and you can cancel anytime.
Ready to see SchoolManage in action?
Get a personalized demo and see how SchoolManage fits your school. No commitment.
